Course Transfer Credit or Waiver

Appendix D

Request for a course waiver waiver via petition

Scholars may petition to receive course waiver for graduate courses taken at another institution up to a maximum of 9 credit hours. An approved waiver may reduce the usual six-credit course load required for candidacy based on prior coursework at the graduate level.

The scholar should submit the Petition for Course Credit and/or Waiver form as supporting documentation with a petition to the graduate program. Petitions will be forwarded to the Graduate Committee for review and the scholar will receive a response as a program letter from the DGS.

Coursework petitions must be submitted by the end of the first semester of coursework.

All petitions will be reviewed. However, scholars should be advised that in most cases, it benefits the scholar to take a full slate of courses at Emory.​​​​​​​

Provide syllabi related to the request

Petitions for a course waiver should be accompanied by the syllabus for the course at the previous institution and for the Emory course the scholar feels is equivalent. The scholar is expected to have compared the previous course and the Emory course to determine that the waiver request is appropriate.

Courses taken at Emory for credit must be distinct from waived courses

If a course waiver is approved, the scholar will be advised that they may not receive credit again for the same course at Emory. Therefore, if the scholar has additional courses to complete following the approved waiver, the scholar must complete new courses distinct from the approved course to fulfill any remaining course requirements.

Example: A three credit waiver is approved for CHEM 521 because it is judged to be substantially similair to a course completed at another instituion. The scholar must complete five additional courses at Emory to enter candidacy – none of these courses may be CHEM 521.

Support from primary research mentor

Support from the primary research mentor significantly strengthens requests for a course waiver. Therefore, scholars are encouraged to submit these requests after group selection has concluded so that their request may be accompanied by a letter from the primary research mentor. The mentor should address:

  • The relevance of the previous work to the PhD degree
  • The scholar’s mastery of the previous work and method via which mastery has been judged
  • How the waiver will support the scholar as they pursue training related to the PhD degree (That is, will they take more classes in a different area? Fewer classes to avoid repetition of effort that will free up time for laboratory work?)

Transfer credit versus waiver

In almost every case, it is most appropriate for a scholar to request a course waiver rather than transfer credit.

Course transfer credit may be given only for courses that were not used to satisfy the requirements of any previous degree. When you request course credit, you are requesting for a specific course taken elsewhere to be included on your official Emory transcript. Transfer credit may also reduce the number of courses required at Emory by an equivalent amount. It is more common for students to be eligible for a waiver than for transfer credit.


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Next: Teaching

First Year Teaching Assignments

Section II, Article 5

Laney Graduate School seeks to ensure that a scholar’s education includes thoughtful and thorough preparation in the art of teaching. All chemistry scholars will serve as Teaching Assistants as part of their education.

For information on Advanced TA (all TA after First Year) go here.

Teaching requirements for candidacy

  • Laney Graduate School TATTO (Teaching Assistant Training and Teaching Opportunity) Program—including the two-day TATT 600 workshop and microteaching during graduate orientation.
  • Completion of a Teaching Assistant assignment for two semesters—once in the Fall and once in the Spring of the first year.

First Year TA assignments

  • TA assignments are made by the DGS in consultation with the Graduate Committee. Class size and type are the primary driver of TA assignments.
  • Faculty are allowed to request specific students and/or skill sets for their assigned TA(s) via the DGS. These requests are given priority over scholar requests but are not guaranteed.
  • First year scholars may make requests for specific TA placements to the DGS and the DUS, but these selections are not guaranteed and, in many cases, cannot be honored. Most first year scholars will TA in laboratory courses.

First Year TA responsibilities

  • Provide classroom instruction as needed
  • Develop laboratory course materials as needed
  • Lead a lab section (if applicable)
  • Grade homework and quizzes
  • Proctor exams
  • Work closely with your faculty supervisor to ensure duties are completed to a high standard of excellence
  • Other duties supportive of University instruction as assigned

TA assignments are 10 hrs/week for a TA enrolled in TATT 605. Laboratory TAs may be required to occasionally work more than 10 hrs/week to assist with exam grading. The expectation is that lead instructors will balance this requirement with a lower work load in other weeks.

TA grading procedures

The Instructor of Record for TATT 605 is the Director of Graduate Studies. The DGS will seek input from each TA lead as to the scholar’s research progress at the midpoint of each semester. Scholars will be graded as:

  • Progressing well, no concerns 
  • Some concerns will need improvement 
  • Major concerns, needs significant improvement 

Scholars will be informed of their mid-semester evaluation and will be provided with notes from the TA lead regarding the assessment if any improvement is needed. At the end of the semester, TA leads will again be asked to advise the DGS of any changes to the mid-semester evaluation. Scholars must receive an assessment of “progressing well, no concerns” to earn an “S” grade in research in a given semester.

TA probation procedures

Graduate TA assignments are graded on an S/U basis. Scholars are expected to achieve an “S” grade. If a scholar receives—or is advised that they are on track to receive—a “U” grade, the following probationary procedure will be followed.

  1. The graduate scholar must re-take any failed assessments.
  2. The graduate scholar must arrange a meeting with their lab/course director, the primary research mentor, the DGS, and the Graduate Program Coordinator to collaboratively develop a plan to achieve an “S” grade either by improving performance in the current semester or via an additional TA assignment.

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Next: Annual Reports

First Year Course Selection

section II, article 4

Coursework is an opportunity to delve deeper into the science of your chosen research area as well as the discipline of chemistry more broadly. Required skills-based coursework in proposal preparation, pedagogy, and ethics, among others, will help prepare you for your thesis work and for the job market.

Required courses for all scholars

  • six 3-credit chemistry graduate courses (or approved external courses)
  • TATT 600 + 605 (TATTO)
  • JPE 600 + 606 + 610 (JPE)
  • ELSP courses, if required (ELSP)
  • CHEM 504 (Rotations)
  • CHEM 597 (Proposal/Library Course)
  • CHEM 798B, CHEM 798C, CHEM 798D (Milestones)
  • Research credit (every semester except the first)

Grading

Courses are graded as Satisfactory/Unsatisfactory (S/U) or on a letter grade basis (A, A-, B+, B, B-, C, or F). Courses that offer a letter grade must be taken for a grade if they will be applied towards the requirements for candidacy.

Understanding course levels

Graduate courses at Emory are offered at the 500-level or above. The following guidance may be helpful in distinguishing between levels:

  • 500-level: core/foundational graduate course; appropriate for any graduate scholar
  • 600-level: required training courses, including TATTO and JPE
  • 700-level: advanced graduate course; first year scholars may enroll, but are encouraged to seek advising support to ensure they can be successful in the course

New scholar enrollment

ELSP courses

The LGS English Language Support Program (ELSP) provides high quality language support to graduate and professional students, postdoctoral fellows, and scholars with diverse linguistic backgrounds at all stages of the academic journey.  Scholars for whom English is a second language may be required to take an ELSP assessment during orientation. The chemistry graduate program strongly encourages scholars to take all required and recommended ELSP courses. ELSP courses are also recommended as an excellent resource for fluent English speakers seeking support in graduate writing and presentation skills.

Registering for external (non-Chemistsry) courses

In most cases, first year, first semester scholars will be best served by taking all of their courses in chemistry. However, after this point, scholars are encouraged to broadly explore course offerings across Emory.

First year research credit

All scholars in the graduate program are required to maintain a full course load consisting of at least 9 units during the fall, spring and summer semesters.

First Year, First Semester (Fall)

First year scholars should NOT enroll in any research credit during their first semester at Emory. Research effort during the first semester is tracked via enrollment in CHEM 504: Rotations. Scholars may be automatically enrolled in research credit as a temporary placeholder prior to course selection – it is the responsibility of the scholar to drop these credits when they enroll in their selected courses.

First Year, Second Semester (Spring)

Scholars should enroll in 6 credits of CHEM599R to reflect research effort.

First Year, Third Semester (Summer)

Scholars should enroll in 12 credits of CHEM599R to reflect research effort.


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Next: Teaching

Petition Policy

section VI, article 3

A petition is an opportunity to request an adjustment to your “Path to the PhD.” Using our formal (and simple!) process rather than an email helps us to track your request and respond appropriately.

What are petitions?

The graduate handbook is a living document – its meaning and effectiveness may shift according to the people who put its language into practice. Scholars may encounter unique situations that are not covered in the handbook or are ambiguous. In this case, scholars have the option consider submitting a petition to the graduate committee.

Petitions are written requests that allow graduate scholars to seek adjustments and/or clarifications of handbook policy to customize their path through the chemistry graduate program. Common examples include petitions to waive specific program requirements or adjust program deadlines.

Reasons to submit a petition

  • Petition to extend a milestone deadline
  • Petition to deviate from the format or content required for a milestone
  • Petition to change rotation groups
  • Petition to change research groups
  • Petition to change committee membership
  • Petition to receive an M.S. degree on the way to the Ph.D.
  • Petition to change your program status and leave with a terminal M.S.
  • Petition to waive a program requirement
  • Any request for a change or clarification of program policy that is not a grievance

Before submitting a petition, scholars are encouraged, but not required, to consult with their primary research mentor or with any member of the graduate admin team for clarification of questions related to program requirements.

Note: There is a difference between a petition that requests a change or clarification to a program requirement and an academic grievance, such as a grade dispute. Scholars should review the handbook Grievance Policy to ensure that they understand the difference.

Submitting a petition

Scholars can submit a petition to the graduate committee by using the Petition to the Graduate Committee online form. Scholars should be prepared to describe what they are requesting as well as the reason for the request. If the request is for a deadline extension, scholars must indicate the exact date of the new proposed deadline in the petition submission. A petition is not anonymous and may be discussed within the graduate committee or with any member of the graduate faculty whose expertise is required to conduct a thorough review. You are encouraged, but not required, to notify affected faculty, including your P.I., of a petition prior to submission.

Supporting documents for a petition

There is a space in the online petition form to include a file. Scholars should upload any documents that they wish for the committee to review alongside their petition as a single PDF. Please do not include detailed personal/medical information in your petition. Other forms of documentation may include:

  • A letter from the primary research mentor in support of the petition
  • A syllabus, transcript, and/or other documents to demonstrate proficiency when asking to waive program requirements
  • In the case of a change of group request, a research summary of work completed in the current group
  • In the case of a milestone extension request, a timeline to completion or other outline of your plan to achieve the milestone

Response to a Petition

Petitions will receive a response within two weeks (ten business days.) The graduate program will address petitions as quickly as possible, but expects that scholars will consider their path through the program in advance of major milestones to anticipate petitions.

Emergency petitions may be submitted via the same form as regular petitions. In this case, you must indicate the reason for the late petition and the date by which a response is requested. Emergency petitions will only be granted in extraordinary circumstances, such as professional or personal challenges of an unforeseen nature. Scholars are expected to plan ahead. That said, scholars should not hesitate to request the assistance and information they need to progress through the graduate program no matter the timeline.


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Next: Appendices

M.D./Ph.D.

Appendix B

Chemistry welcomes MD/PhD scholars who want to apply chemical methods to human health.

Applying to Chemistry

MD/PhD scholars should apply directly to the MD/PhD program and indicate “chemistry” as a PhD field of interest. All admitted MD/PhD scholars may choose to join chemistry as their PhD home, but it is the responsibility of the scholar to pursue rotations and secure lab placement. Scholars who wish to undertake this process should begin by scheduling an advising meeting with the chemistry DGS. Scholars must join a lab by the date that their MD/PhD funding terminates (currently, August 31.)

Chemistry recruitment activities for PhD scholars generally take place in late February or early March. MD/PhD scholars considering chemistry as their PhD home are welcome to attend recruitment activities in the academic year prior to beginning their PhD to familiarize themselves with the program. Scholars should contact gradchem@emory.edu to RSVP to recruitment activities no later than January 15th of that year.

Program Requirements

MD/PhD scholars are expected to complete all core program requirements outlined in the chemistry handbook, with the following potential alterations:

  1. Scholars may choose to complete TATTO 600 in August of their first OR second year in chemistry.
  2. Scholars are only required to complete one semester of TA service in chemistry as part of their training. In most cases, this TA assignment will be expected to take place in the academic year following their completion of TATTO 600.
  3. Scholars are not required to participate in the formal chemistry rotation process in their first semester as they must have already joined a lab by the time this process takes place. They are welcomed and encouraged to participate in Exploration Period activities to learn more about chemistry labs outside their immediate expertise. Additionally, scholars are advised to use this extra semester to accelerate their milestone requirements to assist them with completing their PhD on a three year timeline.
  4. The MD/PhD program requires that scholars complete training in the rigor and reproducibility in research. Chemistry does not currently have a formal course that addresses this requirement. Scholars are advised that they should complete IBS 519 or an equivalent course approved by the MD/PhD program director.

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Next: M.S. Degree

Safety

Section I, Article 5

Safety is the foundation of research. Without a safety focus, confidence in the lab can go hand-in-hand with carelessness, a sense that nothing can go wrong because nothing has gone wrong. Build real confidence by committing to being part of a safety first culture every day.

Basic safety guidelines

All occupants of chemistry buildings must:

  1. Have completed online safety training in BioRaft within the past year (minimum: EHSO Research Laboratory Safety Training course).
  2. Always be able to locate emergency equipment including the emergency shower, eyewash, spill kit, first aid, and fire extinguisher.

In addition, all occupants of laboratory spaces must:

  1. Be familiar with the Chemical Hygiene Plan and follow safe laboratory practices (http://www.ehso.emory.edu/content-manuals/SAF-351-Chemical-Hygiene-Plan.pdf).
  2. Wear appropriate PPE for the laboratory work being done (minimum: long pants, closed toed shoes, fire retardant laboratory coat, and eye protection).
  3. Not work alone in any laboratory space.  It is your responsibility to coordinate with other researchers to ensure that you have a colleague with you in the lab at all times.
  4. Properly dispose of all chemical waste, including broken glassware, as directed.
  5. Read the labels of chemicals carefully and follow all handling procedures.

Safety Data Sheets (“SDS’s”) contain detailed safety information for specific types of lab work and are available on the Emory Environmental Health and Safety Office (EHSO) website. You should familiarize yourself with SDS’s that apply to your lab .  Call the EHSO Spill Team at 404-727-2888 for assistance with chemical, biological, and radiation spills.

What to do when there is a fire alarm

  • Evacuate the building immediately using the closest exit
  • Once outside the building, go to the 1st floor of the Peavine parking deck.
  • Do not re-enter the building until Facilities announces “ALL CLEAR”.

For more information about emergency responses, please visit Emory’s Office of Critical Event Preparedness and Response website.

Responsibility for reporting safety incidents

If there is a fire that requires mitigation of any kind, please report the incident to the Emory Police Department at 404-727-6115 after the fire has been mitigated.  Further, if a fire extinguisher was used, please call Work Management at 404-727-7463 to have the fire extinguisher replaced.

If there is an injury during an emergency, please remember to complete the PeopleSoft accident injury report after the health and safety of the affected person(s) has been stabilized. If you are unsure who is responsible for completing this report, please contact your primary research mentor.

Support for community well-being

Student Case Management And Intervention Services is the appropriate office to contact for assistance with acute concerns regarding your own well-being or to seek help for a student or colleague for whom you are urgently concerned.

Emergency Contact List

For:Call:
Emergency (police, fire or EMS)911 or 404-727-6111
Non-emergency Emory police404-727-6115
EHSO spill response team404-727-2888
Flood or other urgent facilities issue404-727-7463
Student Intervention Services404-727-4193
Next: Section II: First Year

M.S. Degree

Appendix C

The Chemistry Graduate Program does not offer admission to an M.S. track. However, there are limited circumstances in which the M.S. degree may be earned by scholars initially admitted to the Ph.D. program.

The primary resource for scholars interested in learning more about the M.S. degree is Section 3 of the Laney Graduate School Handbook. This chemistry handbook section clarifies chemistry-specific interpretation of this policy.

M.S. Degree On the Basis of Candidacy

Scholars who complete chemistry’s candidacy requirements may apply for the M.S. degree “on the way” to the Ph.D. In accordance with LGS policy, chemistry will not approve the M.S. degree retroactively under any circumstances. Scholars must review the relevant LGS policy and submit all necessary paperwork to LGS as soon as their candidacy application is approved.

M.S. Degree on the Basis of Change of Program

In the event that a scholar (1) chooses to leave the graduate program prior to receiving the Ph.D., OR (2) is advised to leave the graduate program following a failed milestone exam; the scholar may petition the graduate program to request to initiate a change of program and earn the M.S. degree prior to departing Emory.

Once a petition is submitted, the Director of Graduate Studies will schedule a meeting with the scholar to discuss the intended change of program. The petition will not receive a response until after this meeting takes place.

If a change of program to an M.S. track is approved by both the graduate committee and LGS, the Chemistry Graduate Program follows LGS guidelines for degree completion. In most cases, scholars will be expected to complete the degree within one semester of approval. Chemistry will not approve the M.S. degree based on coursework unless a scholar has met all candidacy requirements including JPE 610 workshops; otherwise, a thesis must be submitted. An in-person thesis defense is not required. Additionally, scholars must have completed at least thirty hours of graduate-level coursework before the expected degree conferral date.


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Communication Guidance

section I, article 4

Email policy

Email is the primary medium for official communication between scholars, faculty, and staff in the Department of Chemistry at Emory University. Official Department of Chemistry communications will be sent to scholars’ emory.edu address. Email communication must be reviewed within one business day. Individual research groups may use other methods of communication. Scholars are expected to understand and adhere to the communication norms in their research group.

Department calendar

Events of interest in the department, including weekly seminars, are posted on the Trumba calendar that appears on the front page of chemistry.emory.edu. Scholars are encouraged to subscribe to this calendar. Events are also posted throughout the department and announced via email. 

Scholars may submit events to the department calendar using this online form.

Communicating open door events

For any event that is open to the public, it is the scholar’s responsibility to advertise the time and place of the event by submitting the event to the calendar via this form on the department website. Events must be advertised at least one week in advance. An unadvertised defense or milestone will be considered incomplete.

The following events are required to be public:

  • Third Year Milestone (proposal presentation portion)
  • Fourth Year Milestone
  • Dissertation Defense
Next: Safety

Resource Guidance

Appendix A

Emory University offers a number of resources to scholars enrolled in academic programs. You are encouraged to familiarize yourself with these resources by reading your email, exploring university websites, visiting university offices in person, and beyond.

The following list should not be considered exhaustive. It is provided as a resource to help you begin the process of learning what resources the university has to offer.

Please review the department website at http://chemistry.emory.edu to ensure you are familiar with chemistry-specific resources. Each member of staff has a short description next to their name describing key responsibilities in the People directory. In addition, the faculty Director of DEI and the directors of academic programming are identified in this directory.

Within the graduate program structure, you are encouraged to consider the DGS, Graduate Program Coordinator, and Communications and Outreach Manager as a resource team. Most academic process questions and signature requests will be addressed by the Graduate Program Coordinator.

Student Well-Being

Attention to well-being is foundational to students ability to flourish at Emory and beyond. Within the Emory community, students have access to coordinated and comprehensive medical and psychiatric care, counseling, recreation facilities and programs, and health education targeted at building and maintaining overall well-being. Explore Emory’s comprehensive collection of resources and services at the link.

Office of Respect

  • Confidential, 24/7 support to students with concerns related to sexual and relationship-based harm (including sexual misconduct, relationship violence, and stalking.) 
    Note: Scholars in need of support are encouraged to contact the Office of Respect for victim advocate assistance as their first point of contact if they can safely do so. If scholars are engaged in an active Title IX investigation, the Office of Respect may only be able to play a limited role.
  • Sexual violence awareness and prevention

Office of Equity and Inclusion

  • University Title IX
  • Discrimination and harassment management
  • Affirmative action plans and implementation
  • Educational programming
  • Best practices for searches and hires
  • Access and disability services

Counseling and Psychological Services (CAPS) 

  • Confidential short-term individual therapy, couples therapy, group therapy, community referrals, and workshops to help you better manage anxiety and support your mental health.
  • Students needing urgent support can find it 24/7 by calling the SIS crisis line at 404-430-1120. Staff will receive your call, assess the type of needs, and include additional resources as indicated. 

TalkNow and TimelyCare

  • Students also have access to the 24/7 TalkNow service and can access TimelyCare’s scheduled counseling and medical care visits.

University Ombuds Office

  • Problems, conflicts, or concerns from students affiliated with any academic division of Emory University. Problems, conflicts, and concerns can be academic or non-academic in nature.
  • Confidential discussion except where reporting is required by law, such as in cases of sexual assault of misconduct or when, in the judgement of the Ombudsperson, there appears to be imminent risk of serious harm.

Environmental Health and Safety Office

  • Safety concerns, questions, and complaints
  • Anonymous reports: Emory Trust Line

Laney Graduate School (LGS)

  • Scholars may consult the Assistant Dean of Student Affairs or the Assistant Dean for Diversity, Inclusion and Community Engagement for academic and non-academic concerns, and/or if it is not clear which resource would be appropriate.

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Next: M.D./Ph.D.

Grievance Policy

Section VI, Article 2

A grievance is a disagreement or complaint about some aspect of graduate program business. If you wish to request a change to a program requirement with which you do not disagree, you should submit a petition.

Options for filing a grievance

Scholars that have a grievance related to some aspect of their experience in the chemistry graduate program have two options for taking action.

  1. Submit anonymous feedback via the end-of-semester review process;
  2. Submit a formal written grievance to the graduate committee.

Understanding feedback versus grievances

The major difference between providing anonymous feedback or submitting a formal grievance in the chemistry graduate program is the possibility afforded for the complaint to remain anonymous. The graduate program understands that there may be an unequal power dynamic between faculty and staff and graduate scholars. Scholars may wish for an issue to be addressed without identifying themselves as the origin of the complaint. While this is understandable, the graduate program’s ability to act on anonymous complaints is extremely limited.

Anonymous complaints can be used to offer faculty a general sense of scholar concerns but cannot be used to directly address a grievance with any individual member of the chemistry community. We are grateful for anonymous feedback and will do our best to address actionable information with the full faculty sensitively and completely. We are also committed to addressing formal grievances as privately as possible. While anonymity cannot be assured for a formal grievance, any form of retaliation in response to a grievance is inappropriate and is itself reason enough to initiate a grievance process.

Providing anonymous feedback

The graduate program will solicit anonymous feedback from scholars at the end of the fall and spring semesters via an online form. The feedback will be shared in aggregate with the entire graduate faculty at our end-of-semester meeting. Scholars will be provided with a brief summary of this discussion (with identifying information removed) via the graduate list serv.

Recording a formal grievance

Scholars wishing to record a formal grievance should address a comprehensive, signed written account of the grievance to the Director of Graduate Studies via email. The Graduate Committee will consider the grievance on the basis of the written complaint. The scholar will be offered the option of presenting their case to the committee in person. As part of the grievance review process, the Graduate Committee may consider other sources, including, but not limited to, the primary research mentor and the Graduate Program Coordinator. The Graduate Committee will then inform the scholar of their response to the grievance.

If it is impossible to resolve the grievance within the Graduate Committee or within the broader framework of the Department of Chemistry administrative structure, the Director of Graduate Studies will forward the grievance to the Associate Dean of the Laney Graduate School. From this point forward, the grievance will be handled according to the procedures outlined in the Laney Graduate School handbook. If the issue is with the Director of Graduate studies, the scholar should go directly to the Associate Dean of the Laney Graduate School or the Assistant Dean for Diversity, Inclusion and Community Engagement.

Understanding the limits of the grievance process

The grievance process is primarily appropriate for academic complaints, broadly defined, related to coursework, exams, milestone requirements, laboratory environment and training, etc. While the graduate program takes the perspective that all aspects of a scholar’s Emory experience may impact their academic work, there are certain instances where it is most appropriate or even required that a scholar reach out to a particular office to officially pursue a concern, complaint, or resource. Scholars should familiarize themselves with the Resource Guidance in the appendix of the handbook for assistance in determining the appropriate office for handling a non-academic concern.

Help for scholars considering recording a grievance

If a scholar cannot determine where to bring a grievance to the attention of the graduate committee, they are encouraged to contact any member of the graduate admin team or, if the issue cannot be comfortably discussed within this structure, the Assistant Dean of Student Affairs of the Laney Graduate School or the Assistant Dean for Diversity, Inclusion, and Community Engagement. Scholars may request to discuss concerns anonymously with any of these individuals. However, scholars should be aware that chemistry and LGS faculty and staff are mandated reporters for Title IX issues and in cases where they believe a member of the community represents a threat to themselves or others.


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Next: Petition Policy